General Meeting Minutes 1-16-2012

HMIV Meeting

January 17, 2012

Start time 6:00pm

8900 Crooked Shell, LV

Speaker:  Julie Mirth

Agenda:

1.    Introduction of new President, Julie Mirth

2.    Explanation of elections and open positions

3.    Team bylaws and membership rules

4.    New webpage intro and tour

5.    NEW Facebook Fan Page

6.    Dates and Locations for future meetings

7.    Tax Talk with guest speaker  - Debra Brown from H&R Block

1.    Introduction of new President, Julie Mirth

      HMIV’s new President, Julie Mirth, introduced herself to all those in attendance. (Welcome Julie!)

      Afterward, all members made their introductions.

2.    Explanation of elections and open positions

Julie provided the membership with a list of the available board positions and explained them as the follows:

Handmade In Vegas Team Elections for Executive Board and Committee Chairman’s:

All open team positions are listed below with a brief description of the position. All candidates will be voted into their respected positions by the team.

All positions are open to any team member that wishes to run. If a team member would like to be considered for an open position, they must submit a self-nomination and a short statement of why they are the best candidate for the position. All self-nominations and statements must be submitted by email to Handmadeinvegas@gmail.com no later than January 26th, 2012.

All nominees will be posted on the team Facebook Group page, team blog, team website, and via a team email blast. The list of nominees will be posted no later than February 1st, 2012.

Voting will take place from February 1st, 2012 through February 15th, 2012. Members will cast their ballots via the VOTE HERE page on the new revamped team website. www.handmadeinvegas.weebly.com

Team members MUST put their name on each ballot for it to be counted. If there is more than one vote per ballot, it will NOT be counted.

All winners will be sent an email notifying them of their win. All results will be posted on the team Facebook Group page, team blog, team website, and via a team email blast.

Any team member may run for any of the positions below. If a team member would like to run, they must read the job description and make sure that they can fulfill the requirements of that position. They must be available to the team and able to attend the team meetings, events and/or executive/committee meetings.

OPEN POSITIONS

Vice President:

Help and assist the president. Be ready to assume the role of president of for some reason the current president can no longer assume the role. Assist the committee chairman’s when needed.

Secretary:

Will have a clear understanding of the meeting topics and will prepare agendas and/ or handouts. Will take attendance and meeting minutes and have ready the minutes of the previous meetings.

Treasurer:

Will ensure all team funds are appropriately managed in accordance to the team rules and regulations. Will keep accurate records of all collection and disposal of team funds.

Sergeant at Arms:

Will keep order during team meetings. Will ensure that all team members stay on topic at team meeting.

Social Networking Administrator:

Will manage all team social networking such as Facebook, Twitter, team blogs and/or forums, etc. Will be responsible for updating posts and topics from the team. Will serve as the online team moderator in situations  of any disagreements that may be posted online.

Team Etsy Administrator:

Will run and operate the team Etsy shop. Will collect and post all donated items from team members in the team Etsy shop. Will be responsible for shipping all items sold from the team Etsy shop.

Membership Committee Chairman:

Will be responsible for approving new team members onto the team as per the team membership guidelines. Will help and assist in creating new member guidelines that will be set into place. (NO NEW TEAM MEMBERSHIP GUIDELINES WILL BE CHANGED, MODIFIED, ETC. UNTIL THEY HAVE BEEN VOTED UPON BY THE CURRENT TEAM MEMBERS.  ANY/ ALL CHANGES MUST BE VOTED ON BY THE TEAM)

Community Service Committee Chairman:

Will present community service projects to the team. Will gather any/ all materials for projects. Will lead the team in executing and completing all community service projects.

Event and Venue Committee Chairman:

Will be responsible for seeking out and securing venues for team events. Will be responsible for arranging times, dates, etc. for any team events or shows.

Team Fundraising Committee Chairman:

Will be responsible for organizing and executing any team fundraisers.

Education Committee Chairman:

Will be responsible for preparing and presenting any educational topics, materials, and/or guest speakers for team meetings and functions. (ALL TOPICS AND/OR GUEST SPEAKERS MUST BE APPROVED BY THE EXCUTIVE BOARD)

3.    Team bylaws and membership rules

Once the Membership Committee has been elected, all suggestions for new member policies will be sent directly to the Membership Committee via the contact form at www.handmadeinvegas.weebly.com. All submissions will be processed by the Membership Committee and put to the membership for a vote.

4.    New webpage intro and tour

We had a discussion about revamping the HMIV team website. A brief tour of the purposed site was given by Julie. The new site would offer the following:

·       Team Etsy Shops

·       Team Contact forms

·       Team membership guidelines

·       Team Bylaws

·       Executive Team Listings

·       Committee listings

·       Team Headlines

·       Information on Team events

·       Team Forum

·       Featured Artist of the Month

·       Committee service updates

·       Team Photos

·       Contact forms included for all team members and committees to make communication easy.

It was voted upon at the meeting that the new website would take effect and be published immediately. www.handmadeinvegas.weebly.com

5.    NEW Facebook Fan Page

In addition to our group Facebook page we will now have a separate HMIV Facebook fan page. This page will feature the artist of the month as well as any team updates or events. This page will allow all team fans and followers to stay up to date. This page will be public (of course) and will be moderated by the Social Networking Administrator.

    

Our group page will be private and available for team members only, but other than that will remain unchanged.

A vote was taken and these changes were agreed upon and set effective immediately.

6.    Dates and Locations for future meetings

The following was suggested as a possible schedule for our meetings and will be voted upon after the election of the executive board:

·       The general meetings to be held every other month.

·       The educational meetings will be held every alternative month.

·       The executive board meetings would be help in the same month as the educational meetings.

7.    Tax Talk with guest speaker  - Debora Brown from H&R Block                                    Guest speaker Debora Brown will be talking about the difference between hobby and business (according to the IRS) and fielding questions. There was also a drawing for $200 off her services.

Meeting was adjourned at 7:30 pm